Requesting a Position Re-evaluation

There are times when a classified staff member’s position description (PD)  should be re-evaluated. These include, but are not limited to:

• Changes in an employee’s duties
• Changing needs within a unit
• Concerns regarding pay equity or retention
• Unit re-organizations
• Position vacancy

When such cases arise, supervisors should initiate a position re-evaluation.

Introducing the Re-evaluation Request Cycle 

In order to provide structure and a shared understanding of timeline and expectations, effective fall 2025, certain re-evaluation requests must be processed on a cycle with three specific windows of opportunity annually.

Re-evaluations included in the Cycle Schedule

• Significant changes in an existing employee’s duties
• Equity reviews, including evaluating market (external) or internal positioning
• Unit re-organizations involving multiple major changes
   

Actions that may take place at any time

• Creating new positions
• Re-evaluations for:
  • Minor changes that don’t result in salary or grade change, including title change, wordsmithing, consolidating/rewriting duties, adding or updating time spent on duties
  • Vacant positions 
  • Identified retention priorities
     

The Re-Evaluation Cycle 

effective beginning with Fall 2025 cycle

How to Submit a Re-Evaluation Request

Requests must be submitted via the PageUp System. Step-by-step instructions are available in the PageUp User Guide website. 

Important Notes

• Requests submitted after the deadline will not be accepted. If you miss a window, resubmit your request during the next submission cycle.
• Along with the updated PD, requests should include before and after organizational charts which will be reviewed along with the updated PD
• Supervisors should explore redundancies and broader opportunities to optimize shared services as part of the re-evaluation process