By now, you’ve received a written offer letter and onboarding information via email. Complete the steps below on or before your first day of work.
Things to complete before your first day:
Each employee of the University must undergo certain background checks and clearances in order for Lehigh to comply with Pennsylvania law and our Protection of Minors Policy. The Provost Office will order background checks for Faculty, the Human Resources Office will order background checks for Exempt and Non-exempt Staff.
If you have questions regarding your background checks please contact:
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Faculty |
Exempt and Nonexempt Classified Staff |
You will receive 3 emails, these are valid requests.
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The first email will be from Lehigh’s background check vendor, CBY (automation@instascreen.net) with a link to initiate the Pennsylvania Access To Criminal History (PATCH) process. When you receive the email, please do not delay in providing the requested information. If you do not initiate the process within two weeks of receipt of the email, the link will be de-activated and a new link will need to be issued. If you do not have a Social Security Number, please enter 111111111. If you do not have a Drivers License, please enter N/A.
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You will receive a 2nd email from CBY. This email will have instructions and a payment code for the Child Abuse Clearance.
Both the PATCH and Child Abuse Clearance are completed online. The Child Abuse Clearance will require previous names, addresses and household members you have lived with since 1975. This information must be provided to the best of your knowledge and belief. It’s a good idea to assemble this information ahead of time. -
The FBI check will require you to go to an Identogo location to be fingerprinted. You will receive an email from Identogo (nobody@uemail.identogo.com) with your payment code and appointment date. You can reschedule your appointment for a later date by clicking on the “Schedule or Manage Appointment” link at the bottom of the confirmation email. A webpage will open, auto populate with your UE ID and will ask for your date of birth. Enter your date of birth, then click submit. On the next page click on the "Reschedule Appointment" button. You'll see a box labeled: Search for an Enrollment Center by Postal Code, City and State, or Airport Code. If you prefer to be fingerprinted on campus at the Parking Services Office, enter SP-LHV. This will bring up Lehigh's private fingerprinting site; otherwise enter your zip code and this will assign you to the closest location.
Please note appointments are required for fingerprinting- walk-ins will not be accommodated.
After your fingerprints have been submitted, you will receive an email from PASafeCheck (status@dev.pasafecheck.identogo.com) with instructions to download an Unofficial FBI Clearance. The link is only available for you to access one time. Do not access the link from a cell phone, use a device that will allow you to download the Clearance document. You will be asked to log in using a Security Question. The answer (in all lowercase) is: cby
Lehigh will receive your PATCH and Child Abuse Clearance from our background check vendor CBY. The only document we will not receive is your FBI Clearance. Once you receive your FBI Clearance in the mail, please forward the original document to the appropriate office. We cannont accept copies, it must be the original document.
Please allow 3 days after accepting your offer to access your LU computing account.
Visit our new account site and enter the email address used in your employment application. Your username will display on the screen and you will receive a temporary password at the email address that you entered.
With your username and temporary password you can head to https://accounts.lehigh.edu/change to change your password and complete your account set up. With this account you will be able to access your Lehigh email address which will match the format username@lehigh.edu
If you have questions, please contact the LTS Help Desk.
Your Lehigh Identification Number (LIN) will help you to obtain your parking pass, ID card with electronic access, and other important information. Once your computing account is set up you can head to https://accounts.lehigh.edu/displayuser and find your LIN number located in the upper right hand corner.
The I-9 Form is required for verifying the identity and employment authorization of individuals hired for employment in the United States. All U.S. employers must ensure proper completion of the I-9 Form for each individual they hire for employment in the United States. Once the I-9 is completed and processed you will receive access to Lehigh specific systems. Processing can take up to two business days.
An appointment with Human Resources is required to complete the I-9. Please send an email to ini9@lehigh.edu to schedule your appointment as soon as possible.
You must complete and sign Section 1 by your first day of employment; the US Government requires the Form be completed no later than your 3rd day of employment.
Please go to the website https://www.uscis.gov/sites/default/files/document/forms/i-9-paper-version.pdf and complete the first section of the online Form I-9 (PDF, 899.28 KB). See the instructions on page 3 of the I-9 Form for the appropriate Identification Documents you must bring to your appointment for verification. Please bring the original documents of each form, copies cannot be accepted. For those of you who do not have a social security number, you can leave that field blank.
Items to bring with you to your appointment:
- Section 1 of your I-9 Form completed
- Original identification documents, one from List A OR a COMBINATION of List B and List C (we cannot accept copies)
- Please be prepared to provide your start date as it is needed to complete Section 2 of the I-9.
For questions or concerns please contact ini9@lehigh.edu
Once your I-9 is completed, and you have your Lehigh log in, go to https://go.lehigh.edu/DirectDeposit to review your personal information to ensure accuracy and set up your Direct Deposit Allocation.
To avoid any payroll delays, complete this no later than your first day of employment.
Complete this form so that we can withhold the correct federal income tax from your pay. If you are a resident of a state other than Pennsylvania please contact the Payroll Department directly to obtain additional forms 610-758-3150.
To print and download this form please click on the link below.
Completed forms can be returned to:
Lehigh University Payroll Office
306 South New Street
Suite 464
Bethlehem, PA 18015
You can also return the form electronically by using the Lehigh University File Sender system. The "drop off" location is inpayrol@lehigh.edu.
If you have any questions after reviewing this information, please email inpayrol@lehigh.edu or contact the Payroll Office at 610-758-3150.
The Commonwealth of Pennsylvania has a mandatory local tax act known as Act 32. Act 32 requires uniform withholding of earned income taxes. All Pennsylvania employers are required to withhold earned income taxes from our employees based on the higher of:
(1) the employee’s total resident earned income tax rate; or
(2) the employer’s municipal non-resident earned income tax rate.
To complete this form please click on the link below.
Completed forms must be returned to:
Lehigh University Payroll Office
306 South New Street
Suite 464
Bethlehem, PA 18015
You can also return the form electronically by using the Lehigh University File Sender system. The "drop off" location is inpayrol@lehigh.edu.
If you have any questions after reviewing this information, please email inpayrol@lehigh.edu or contact our Payroll staff at 610-758-3150.
Before you arrive on campus confirm with your supervisor or Department Chair the date, time of arrival and location you are to report to on your first day.